How much does it cost to build a property and lease management software?

Sudeep Srivastava November 6, 2023
property management software development cost

Property management software is a specialized tool that helps landlords and property managers to manage their rental properties efficiently without any hassle. From streamlining operations to improving overall efficiency, robust property management software can help businesses make informed decisions. The software can handle multiple business processes such as rent collection, maintenance requests, lease agreements, and tenant communication.

According to recent reports, the global property management software market is expected to observe a CAGR of 5.6% from 2022 to 2030. Since the diversification of UAE’s workforce has made it a land of exponential business opportunities, now is the right time to invest in robust property and lease management software to help you gain a competitive edge in this growing digital ecosystem.

N. America property management software market

The adoption of property management systems is driven by shifts in consumer behavior and preferences and the need for more efficient customer assistance and issue handling.

Considering UAE’s 5.5% of the gross domestic product is generated by real estate activities, investors are now looking to invest in the said market and leverage its growing ecosystem.

This article will help you understand the property management software development cost and the various factors that affect it. In addition, we will look at multiple property management software features to be integrated, further offering you an upper hand in managing your real estate operation effectively.

[Also Read: Software Development Cost Estimation Process Simplified]

Get exact cost of building property management software

Understanding the Property Management Software Development Cost

To give you a brief idea, the cost to build a property management software varies between $40,000 to $250,000. Furthermore, several factors impact the overall development budget, such as the software development agency’s location, the software’s UI/UX design, the underlying tech stack, the feature list, etc.

Simply put, the overall complexity of the software is the deciding factor that impacts its cost. For instance, creating highly complex software with an extensive feature list is bound to cost you more than simple software with minimal features and a straightforward user interface.

Let us try and offer you the estimated cost to build a property management software per multiple complexity types. Please note that these costs are estimated based on the features integrated into the software and their related complexity levels. To get exact estimates on the development budget, it is recommended to contact a dedicated software development company Dallas, such as Appinventiv, with years of expertise in building similar software.

Property and Lease Management Software TypeEstimated average cost of developmentTime Frame
Simple$40,000 to $60,0003 to 6 months
Moderately Complex$60,000 to $100,0006 to 8 months
Highly Complex$100,000 to $250,0009+ months

Additionally, there is still an unerring formula that can help you determine the property management software pricing.

Lease management software development cost

Here the development hours are the total time taken to complete the app’s wireframing process, its design, code, quality assurance, maintenance, etc. The hourly rate of development further depends on the hired app development organization, the details of which will be discussed later in the blog.

Factors Affecting the Property and Lease Management Software Development Cost

Before diving into the factors affecting the cost to build a property management software, it is important to determine the type of software you wish to develop. Once you have a clear idea of the type of software you wish to develop, hiring a property management software development service organization that can offer you maximum ROI is recommended. It is important to consider all of these factors when setting aside a budget for your rental property management software development:

Factors that affect the cost estimate for software development

1. UI/UX Design

Developing property management software with a well-defined UI/UX strategy is crucial for its success. A seamless software design is capable of enhancing user engagement as well as retention. Since multiple testing procedures are necessary for handling the custom client requirements, they impact the property management software development cost accordingly.

Factors that affect the cost of UI/UX design of the software include:

  • Visual elements
  • Typography
  • Color psychology
  • Content writing
  • Button placements
  • Branding
  • UI optimization
  • Portrait or landscape mode

Read Case Study of Dominos

2. Underlying Platform

The choice of platform for app development significantly impacts the budget. The budgetary requirements vary for iOS, Android, and cross-platform apps. To optimize the budget initially, starting with a single platform and switching to a cross-platform app is recommended once it gains traction in the market.

3. Team Size

The team size for creating dedicated property management software significantly impacts the development budget. When selecting a team size for software development, it is important to consider the trade-offs between cost and quality. For instance, hiring freelancers may help you reduce property management software pricing, but the quality of the software may be compromised due to their lack of professional expertise. Alternatively, outsourcing the project to a dedicated software development agency like Appinventiv can optimize the overall cost of property management software while allowing you to leverage their years of expertise.

The minimum team requirements to create a property and lease management software:

  • 1-2 project managers
  • 1-2 business analysts
  • 2-3 frontend developers
  • 2-3 backend developers
  • 1-2 designers
  • 1-2 quality assurance analysts

4. Location of the Software Development Agency

The location of the software development agency also affects property management software pricing. For instance, the hourly rate of development in areas like Asia is comparatively less than in the UAE, UK, or US. Here is the estimated rate of development as per various regions:

RegionHourly Rate of Development
Western Europe$80-$90
Eastern Europe$50-$55

5. Maintenance

Proper maintenance of the software is crucial to its overall growth in the digital ecosystem. It is imperative to take significant actions to ensure that the software runs seamlessly on all platforms and offers optimal performance. The maintenance cost includes charges required to ensure the bug-free nature of the software, as well as charges required to offer software upgrades or implement new technologies as per market requirements.

6. Tech Stack

It is imperative to have well-defined property management software integrated with a robust tech stack to achieve traction in the market. Incorporating the latest technologies is crucial to differentiate the software from competitors in the ecosystem, but its cost can vary accordingly.

[Also Read: A Quick Guide to Mobile App Backend Development]

Tech Stack

7. Features

When considering the property management software development cost, analyzing the feature list to be integrated into the software is crucial. The number of features associated with the software directly correlates with its overall cost. Furthermore, it is vital to understand that a well-defined feature set for dedicated property management software is essential for distinguishing it from competitors and gaining traction in the market. Therefore, it is important to carefully consider the necessary features and prioritize them accordingly to ensure the app’s success.

Property Management Software Features

A property management system is designed to serve a specific purpose, and its features are tailored to meet the needs of that purpose. Let us try and help you understand the core functionalities of dedicated property management software solutions.

User/Broker Panel Features

Features of the User/Broker Panel

  1. User registration

Users can simply sign up for the software using their official email ids and phone numbers for a seamless and efficient registration process. They can also use their social media credentials to create an account.

  1. Profile verification

Once the user of the real estate agents registers on the software, they would have to validate their credential by using a security pin that has been sent to their email id or phone number. Once the user profile is verified, he/she can then start using the software by choosing their profiles- seller, buyer, etc.,

  1. Browse properties

This feature allows the users to browse the listed real estate properties. In addition to offering the details of the property and well-curated images, it is beneficial to offer the users a detailed 360-degree view that helps them to make informed buying decisions.

  1. Filter/search properties/brokers

The users can use the search bar to look for the properties in a certain area or location or choose multiple filters to sort out their results per their custom buying requirements.

[Also Read: Intuitive Search Specs that Separate the Best from the Rest]

  1. Detailed property view

This feature can offer the users a detailed view of the property with its overall specifics, area location, and contact details of the broker that has listed the property.

  1. Chat support

The feature allows the users to access help 24×7 related to the property. They can simply use the in-app chat feature to get instantly in touch with the support team without sharing their contact details.

  1. Multi-lingual support

The feature allows users to access the software in the language of their choice without any hassle.

  1. Currency converter

The feature allows the users to access the property’s price in their native currency to understand the cost constraints better and plan their buying decisions effectively.

Admin Panel Features

Features of the admin panel of a property management system

  1. User management

This feature allows the admin to manage multiple buyers and brokers and access and streamline their data and details to effectively smoothen the buying and selling of properties.

  1. Property management

Admin is capable of managing every property listed in the software. It is one of the most sought-after lease management software features that allows the admin to add and remove properties seamlessly with just a few simple clicks.

  1. Revenue management

This feature allows the admin to accurately maintain records of all revenue earned by selling property, advertisements, property listings, commissions, and deals.

  1. Managing offers and discounts

The admin can decide when to offer discounts, loyalty points, and offers on multiple properties listed on the software.

Certain other important features that are considered while rental property management app development includes:

  1. Applicant screening

Managing rental properties can be a challenging task, especially when it comes to the background verification of potential tenants. However, property management software can handle this problem by automating the screening process. By analyzing the uploaded documents of the applicant, the software generates a summary of crucial data such as criminal history and payment records. This feature saves property owners time and effort while ensuring they make informed decisions about their tenants.

  1. Lease management

This feature allows the users and the broker to track the lease details to effectively manage the critical dates and payments and cater to other financial obligations.

  1. Customer Relationship Management (CRM)

Implementing a CRM system during property management app development is a crucial step that helps in efficiently managing the listed properties. Its capabilities to focus on financial reports, automate rent collection, tenant screening, lease tracking, and generate electronic lease agreements can significantly improve the user experience.

  1. Rental Management

This feature is recommended to be implemented by the software development team as it can help efficiently track payment records and screen the potential candidates.

  1. Multiple Payment Gateways

This feature allows the users to pay the desired sum as per the payment gateway of their choice. The app or the software should be capable of supporting credit cards, debit cards, digital payment methods, UPIs, bank transfers, etc.

  1. Accounting APIs

Integrating accounting APIs allows real estate professionals, agents, brokerage firms, landlords, and investors to easily track their business finances.

Types of Property Management Systems

Investing in a property management system software is crucial for any property owner. It efficiently manages multiple real estate assets, automates repetitive business tasks, and stores all data in one centralized location. Furthermore, the property management software development cost depends on the type of PMS you wish to develop.

Types of Property Management Systems

Residential Property Management Systems

Residential property managers need these dedicated systems for managing residential properties, including single-family homes, apartment buildings, and condos. This software is relatively developed with residential property managers’ needs in mind and offers many features to help manage properties more effectively and successfully.

One of the essential elements of residential property management systems is tenant management. These platforms simplify the maintenance of tenant data, including contact information, rental agreements, and rental history. Property managers can use these tools to screen potential tenants, notify tenants, and organize lease renewals. Along with managing rent collection, tracking rent payments, and alerting overdue tenants, it can help brokers manage their multiple properties over a single platform.

Commercial Property Management Systems

Systems for managing commercial properties like offices, retail locations, and warehouses have been developed for brokers, managers, and commercial real estate owners. To improve the effectiveness and efficiency of managing commercial properties, these systems offer crucial functions like lease administration, tenant screening, rent collecting, maintenance tracking, and financial reporting.

Furthermore, to help owners and managers make wise decisions, the software also offers analytical capabilities to track market trends, occupancy rates, and profitability. Routine tasks can be automated to save time, and the system’s data can be used to make better decisions and increase profitability.

Hotel Management Systems

Hotel management systems are software programs created specifically for the hospitality sector to improve customer satisfaction, increase productivity, and streamline operations. Many services, including inventory management, reservation administration, housekeeping management, billing, and financial reporting, are available through the systems.

The software also offers multiple capabilities to manage workers, track visitor preferences, and analyze consumer feedback for decision-making. Furthermore, hotel management systems streamline operations, decrease human error, and let hotels concentrate on giving excellent guest experiences by being able to automate processes and give real-time data. The number of features integrated into the software will directly affect the hotel-based property management software development cost.

Industrial Property Management Systems

These systems for managing industrial facilities, such as factories, warehouses, and distribution centers, are created relatively for real-estate managers. These programs provide functions like equipment management, supply chain management, leasing management, and maintenance tracking. They also offer solutions for examining equipment performance, supply chain process optimization, and inventory level monitoring. For owners and managers of industrial properties, these solutions can increase production, lower expenses, and boost profitability.

View Our Services to develop a custom property management system

Why Does Your Business Need Property and Lease Management Software?

The development of rental property management software can be a wise investment for those in the real estate industry, as it can provide a competitive edge and improve overall profitability. Let us look at the multiple reasons your business needs a property management system to streamline your daily operations.

Benefits of Developing a Property and Lease Management System

Multiple Property Management

Property management software development is typically technical and can be constructed in a variety of ways to satisfy your properties’ custom requirements. Property managers can successfully manage numerous properties with a PMS (Property Management System). The software helps them to keep an eye on the financial health, maintenance requirements, and occupancy rates of all of their properties from one convenient interface. This feature saves time and effort by removing the need to transition between separate systems. It enables property managers to make educated decisions by giving them access to real-time data.

Efficient Data Storage

A PMS offers a consolidated area to keep all data about properties. This contains financial data, lease details, tenant information, and maintenance schedules. Property managers can access and evaluate data more quickly with effective data storage, leading to more informed choices. A PMS also offers data analysis and visualization capabilities, which can aid property managers in spotting patterns and trends that are challenging to spot manually.

 Automated Tasks

Many of the routine duties that property managers perform by hand, like rent collection, lease renewals, and maintenance requests, are automated by a property management system (PMS). A PMS can also automatically notify tenants of upcoming maintenance appointments, lease renewals, and rent due dates, enhancing communication and lightening the workload of property managers. By automating these processes, your businesses can save time, reduce mistakes, and ensure nothing gets missed.


A PMS is made to expand with a property management company. This implies the system should be adaptable enough to consider new properties, tenants, and features. A PMS should also be able to work with other software programs that property managers use to run their businesses. Scalability is essential because if a property manager’s business expands, they may have to handle more properties, and a PMS that cannot grow with their business may become outdated.

Data Protection

All businesses must be concerned about data security, and property management is no different. A PMS with the best data security practices offers a safe place to keep private information about properties, tenants, and financial records. A well-crafted property management software development process includes practices for enhancing security by implementing features like encryption, two-factor authentication, and role-based access control to guarantee the safety of property-related data.

Enhanced Security

Increased security is one of the benefits of the property management system. Conventional paper-based processes are vulnerable to security lapses, which could leak sensitive data. You may maintain data privacy and security by implementing a property management system. For instance, the system can be set up to only provide access to authorized individuals or to implement locks to impede access to sensitive data.

Cost Reduction

Cost savings are a key advantage of the property management system. Property management software can automate many of the time-consuming and repetitive duties involved in property management, giving you more time to concentrate on other crucial facets of your business. The software also provides capabilities for thorough financial management, giving you complete control over your finances. You can then find places where expenses can be cut, which can result in reducing the cost of property management software.

User-Friendly Interface

Property management systems’ user-friendly interface makes them simple for those with little to no technical knowledge. The ability to customize some systems to fulfill particular requirements lets property managers list the features they require and those they don’t. You can, for instance, modify your software to meet your particular requirements, such as prioritizing maintenance requests or arranging financial data.

How can Appinventiv Help You Streamline Your Property Management Business?

We hope our blog post on the cost to build a property management software has helped you understand the cost and the factors that affect it in detail. In this digital age, real estate property management solutions are rapidly paving their way in the ecosystem by acting as a potential platform for sellers and buyers to get in touch and make informed real estate decisions.

Our team of experienced real estate mobile app developers are experts in creating property management mobile and web apps equipped with the latest technology to meet all stakeholders’ current and future needs in real-time.

Appinventiv is a dedicated real estate app development company that takes pride in its innovative approach to software development and is committed to delivering high-quality products that exceed the client’s expectations. With our expertise in the industry, we guarantee that our apps will provide a seamless user experience and help streamline your business operations.

Get in touch with our experts over a free consultation for your business requirements.


Q. How much does property management software cost?

A.The property management software development cost varies between $35,000 to $250,000. Several factors further affect the overall development budget, such as the features integrated into the software, its development process, the underlying platform used by the development team, the location of the software development company, etc.

Q. How long does it take to build property management software?

A. The time frame to build custom property management software varies per the software’s overall complexity. For instance, highly complex software with an extensive feature set will take relatively more time to develop compared to highly simple software with a minimal feature list. The development time frame for complex software can vary between 8 to 9 months. On the other hand, a simple PMS can be developed in 3 to 4 months.

Q. What real-estate technology trends can be implemented in property management software to gain instant traction?

A. For a PMS to gain instant traction in the market, it is recommended to use disruptive technologies like conversation-based AI bots, Big Data, IoT-based virtual property tours, blockchain-based payments, etc.

Sudeep Srivastava
Co-Founder and Director
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